The budget section of an application is an integral part which must clearly reflect the essential resources for the proposed project. A clear and justifiable relationship between the proposed project and the requested budget must exist. Ensure that you, as well as the proposed project are eligible for funding from the particular sponsor. Familiarize yourself with what are considered allowable costs/rates by the prospective sponsor as well as any appropriate University rates.

Presentation:

Present your budget in clearly defined segments (i.e., Personnel, Equipment, Travel) followed by a corresponding explanation for each segment. Do not include a section entitled "Miscellaneous" or "Contingency." Such contingencies should be provided for in your planning. Multiple year requests should be presented in 12 month segments. A detailed but concise justification is required for each budget item. The costs shown must be realistic; not over-budgeted or under-budgeted. Get estimates/quotes to substantiate your figures. Present a realistic project schedule using timetables, milestones, etc. Ensure that what you are proposing to do is workable in the available time and with the requested amount of funding. List other funding (applied for or received) related to your project.

Content:

Personnel - all essential full/part-time paid staff consistent with the needs of the project (i.e. research assistants, professional staff, student assistants, support staff). Include a separate line for fringe benefits.

Consultants - any professional consulting requirements with written estimates from the prospective contractor(s).

Equipment - either leased, rented or purchased, that is currently unavailable and essential to the project. Provide quotations as well as justification for each item.
Materials & Supplies - essential requirements including chemicals, glassware, animals, pens, paper, etc.

Travel & Subsistence - essential local and out-of-town travel and associated costs, i.e., kilometerage for local travel, and airfare, accommodation and meals for out-of-town. Provide quotes from a travel agent.

Other Costs - items such as telephone, postage, printing, etc.

Overhead / Indirect Costs - Include the appropriate overhead rate, if allowed and in keeping with the rules and regulations of the potential sponsor.